The Personal Information Protection Act ("the Act") regulates the way private sector organizations within British Columbia collect, use, keep, secure and disclose personal information. "Personal Information" means all information about an identifiable individual. This corporation recognizes the importance of privacy and recognizes the sensitivity of personal information received by us in the course of our operations.
We recognize our obligation to maintain the confidentiality of information which we have collected with reference to organization with whom we have business dealings and also recognize our obligations concerning the personal information of all individuals that we collect, use or disclose in our operations, including the personal information of our employees. This policy has been developed with those obligations in mind.
An employee is someone employed by this Corporation or someone who performs a service for us and includes a volunteer, a student and a temporary employee.
Employee personal information refers to personal information that is reasonably needed to establish, manage or end a work or volunteer relationship with us. Personal information may include, for example, name, home address, home telephone number, ID numbers, educational qualifications, social insurance number and employment history. Employee personal information does not include business contact information or work product information.
Contact information refers to an individual's name and position or title, business telephone number, business address, business email, business fax number and other business contact information.
Work Product Information refers to information prepared by individuals or employees in the context of their work or business, but does not include personal information about other individuals. For example, a document prepared and signed by an employee is work product information, but if the document contains personal information about our firm's clients, that portion of the document would remain the personal information of the client.
The law provides that we can collect, use and disclose employee personal information without consent if it is reasonable for the purposes of establishing, managing or terminating an employment relationship between our firm and an individual.
Where practical, we endeavour to collect employee personal information directly from the person to whom the information pertains. When necessary, we will collect personal information from other sources. When we collect personal information from employees, we will tell them the purpose for collecting the information and who can answer their questions about the collection.
When collecting employee personal information from other sources, or when using or disclosing the personal information we have collected, we will, where required, first obtain the consent of the employee.
If we use an employee's personal information to make a decision that directly affects an employee, we will retain that information for at least one year after using it. In other cases, we have an obligation to destroy documents containing employee personal information once the purpose for which the information was collected is no longer being served and our retention of the information is not necessary for legal or business purposes.
The Act provides that an individual is deemed to consent to the collection, use or disclosure of personal information if, at the time the consent is deemed to be given, the purpose would be considered obvious to a reasonable person. When such circumstances exist, we may collect, use or disclose personal information without first obtaining the consent of the individual.
In addition to the circumstances outlined above, there are other times when the law permits us to collect, use or disclose personal information about an individual without that person's consent. These include (but are not limited to) circumstances in which:
When we collect, use or disclose employee personal information, we will make reasonable efforts to ensure that it is accurate and complete.
We recognize our obligations to protect personal information during the course of our operations. We have therefore made arrangements to secure against the unauthorized access, collection, use, disclosure, copying, modification and disposal of personal information.
The Act permits individuals, including employees, to submit written requests to us to provide them with:
We will respond to access requests within the time allowed by the Act and will make a reasonable effort to assist applicants and to respond as accurately and completely as reasonably possible.
An employee's ability to access his or her personal information under our control is not absolute. The Act provides that we must not disclose personal information if:
The Act further provides that we are not required to disclose personal information if:
The law permits individuals, including employees, to submit written requests to us to correct errors or omissions in their personal information that is in our custody or control. We will:
If you have any questions with respect to our policies concerning the handling of your personal information, or if you wish to request access to, or correction of, your personal information under our care and control, please contact our Privacy Officer at:
WESTERN COPPER AND GOLD CORPORATION
2050 - 1111 West Georgia St.
Telephone: (604) 684-9497
Fax: (604) 669-2926